What is an Asynchronous meeting?
Most meetings involve people getting together at the same time with a Chair that controls the conversation, and only one person speaks at a time. This is a synchronous meeting.
Asynchronous meetings happen without the need for all members to be together at the same time, and anyone can speak and contribute when they want to! Meetings become an ongoing workflow of conversation and activity that continues beyond the board room.
What happens when you switch to Asynchronous Meetings?
Having all meeting related communication in writing means you effectively have a self-documenting meeting. No need to worry about meeting notes or catching someone up who wasn’t able to make it – everything is automatically in writing. Meeting members can read and understand at their own pace, allowing them to breeze through information that may be redundant and take the time they need over information that may be new or more complex. It’s more respectful of everyone’s time that way.
Text communication doesn’t discriminate on communication style, giving quieter voices the space they need to contribute their thoughts, or take time to think about their response before communicating it. Everyone share’s their ideas at their own pace. There’s no waiting for turns, and order is more often determined by who is online when, and not by who’s more assertive and has the loudest voice.
Less time is spent reviewing past discussions and more time moving work forward as a team. Because the conversation is ongoing, people don’t need to wait for the next synchronous discussion to ask for what they need – and the ‘dead spot’ in activity between sessions is a thing of the past!
Meetings have timezone flexibility – members can respond and contribute to the meeting from wherever they are! No-one is left out of the conversation because they aren’t in the same timezone as the rest of the team.